We ask that you take the time to read the terms of conditions for using the service which are set out below and are designed to be easy to understand, fair and reasonable. We would appreciate your understanding that because of the nature of setting up and using an online Tribute Site that may be intended for perpetual public access, we must have clear conditions regarding authority, content and privacy for both Tribute Administrators, contributors and donors.
Summary Statement of intended use
The service enables family, friends and colleagues to come together to create a beautiful and loving tribute to a loved one and also raise donations in their name for a chosen charity or charities. It must not be used for commercial purposes in any way.
The service is run by Muchloved, a registered UK charity, in partnership with leading charities and funereal organisations. MuchLoved launched in 2006 as the pioneering online memorial provider offering a free of charge tribute and in-memoriam donation service to assist all bereaved people in remembering loved ones and fundraising in their memory.
Tribute Administrators (Guardians)
The Tribute Guardian is the person or people that have agreed to administer a Tribute, including its appearance and privacy settings. Where Tributes have been created by a Partner organisation or are fundraising for a charity, they will have additional Partner Guardians to help manage the tribute and any donations.
Anyone who wishes to contribute to a tribute by uploading messages, stories, pictures, music, video or tribute events will be registered on the service the first time that they choose to do this. Their name and contact details will be shared with the Tribute Administrator(s) so that they can review their contribution and thank or contact them about it.
Tribute Donors and Donations
All tributes can raise money for any charity and donations for UK charities are processed in partnership with the Charities Aid Foundation which includes a full Gift Aid reclaim service. To run and administer this facility a small fee of 3.6% is deducted from the gross donation. Please note that this is inclusive of all third-party processing fees such as credit or debit card charges which makes our donation facility much cheaper than comparable ‘for profit’ services.
Tribute donors are able to donate anonymously if they choose, otherwise their name and contact details will be shared with the Tribute Administrators(s) so that they can be thanked for donating. There is an additional facility for donors to opt-in to receiving ongoing contact from the charity if they wish.
If you are not the next of kin would you, as a courtesy, please ensure that you have their authority to create your tribute. If you are under the age of 18 you must have the consent of a parent or guardian in order to use this service.
Copyright and Material
Tribute Guardians and Contributors retain the copyright over all their uploaded content but grant MuchLoved a worldwide, royalty-free and non-exclusive license in perpetuity to use and reproduce the content. Please make sure that any content you upload does not infringe any other person’s copyright. All Intellectual Property relating to the website is owned by MuchLoved.
Any material that may be viewed as offensive or otherwise inappropriate may be removed by Tribute Administrators or MuchLoved at their sole discretion. This action may include the full removal of a Tribute without notice.
Any re-publication of any part of the website including any content is not allowed without express written permission by MuchLoved. Any breach of this by either individuals, companies or any other organisation will be deemed to be a breach of both the spirit of the service and legal copyright and we reserve the right to take action to protect the interests of both MuchLoved, our Tribute Administrators and our users.
Ongoing Website Hosting and Storage
MuchLoved uses leading global hosting solutions to ensure almost 100% uptime service access along with an ongoing backup of key data. All media files are stored separately by our cloud providers to ensure a combination of both fast access and file protection. Information collected is stored in a format suitable for future online display but please note that resolutions of stored images may not be appropriate for subsequent hard copy printing. We do however offer an opt-in service to enable this where wanted.
Each Tribute Guardian has an allowance of up to 100mb of data storage which is provided free of charge in perpetuity. If additional storage space is required, this can be obtained for a small fee to cover the additional related hosting costs.
Whilst the intention and expectation is that the service is sufficiently funded so that tributes remain online in perpetuity, you also recognise that you should retain your own independent storage of all information submitted to your tribute site.
Whilst we try to take reasonable precautions to protect and store your information, MuchLoved can not be held responsible for any loss or damage, including temporary or permanent loss of access. As part of the contract you agree that MuchLoved (its employees, trustees, partners or anyone connected with the organisation) is not, nor ever will be, liable to you or any third party for any modification, suspension or discontinuance of the service for any reason.
You warrant that you own all intellectual property rights of content you upload and agree that MuchLoved is not responsible in any way for uploaded content, notwithstanding its authority to remove any inappropriate content at its own discretion, and you also agree to indemnify MuchLoved for any direct or indirect damages claims now or in the future.
Privacy and Data
We take your privacy seriously and outline below how we will treat your personal information. We have put in place suitable technical and organisational precautions to ensure that your information is secure including the use of secure servers and data encryption. The data controller responsible in respect of information collected is MuchLoved Charitable Trust.
Please let us know at any time if your personal information needs to be updated or corrected. If you have any questions about how your personal information is treated please contact us at firstname.lastname@example.org or by post at PO Box 702, Amersham, Bucks, HP6 9BW
Information that we collect
We may collect and use the following kinds of personal information:
(a) information that you provide for the purpose of registering with us in order to subscribe to our website services and notifications including your name and contact details.
b) information about your use of our website including your IP address, geographical region and other traffic and communication data.
c) any other information that you choose to send to us
Use of personal information
We may use your personal information to:
a) enable your access and use of the service
b) administer, personalise and improve the service for you
c) publish information about you on the website (with your specific consent)
d) send you emails and correspondence relating to use of the service including your contributions and donations
d) send you emails and correspondence relating to any changes in the service and related tribute information and events
International data transfers
Information that we collect may be stored and transferred between any of the countries that we operate in order to enable us to use the information in accordance with this policy. Any personal information that you submit for publication on the website will be published on the internet and may be available around the world.
Updates to Terms and Conditions
Muchloved reserve the right to update these terms and conditions and all users will remain bound by the amended terms which are governed by UK laws. Your use of the service indicates acceptance of these terms and you can deactivate your tribute and/or account at any time if you do not wish to continue to abide with the terms and conditions of service.
We will update this policy from time to time by posting a new version on our website and by providing visible links at appropriate points throughout the service. You should check this page occasionally to ensure that you are familiar and happy with any changes. If you have any queries whatsoever, please contact us at email@example.com
The current version is dated 1st February 2016